Diamond in the Rough: Making Your Veterinary Practice Stand Out

by easyDVM

Veterinary practices today operate in a highly competitive market. To attract new clients to your practice and retain existing ones, you not only have to provide a good service, but also convince clients that your practice offers greater value than all the others in your local area. If you are struggling to get enough business while other practices in town hog the limelight, use these tips to polish your practice’s marketing until it shines like a diamond.

Upgrade Your Website

When pet owners look for a local veterinary practice, they often turn to search engines to find out what their options are. If your website sits low in the rankings for key search terms, such as “vet [your local area],” people may not know your business exists at all. In this case, adding keyword-rich content to your site in the form of a blog could help to raise your site’s search ranking.

What if your website ranks highly, but still fails to bring in much business? In that case, you need to consider whether the content on your site is doing its job correctly. Does your website clearly state your location, opening hours and the services you offer? Most importantly, does it provide easy ways for clients to get in touch, such as a contact form, phone number and email address? Making communication as easy as possible could help to ensure your business is the practice of choice for pet owners who are new to the area.

Network Online and Offline

Building connections with the local pet-owning community can help you attract and keep customers. You can stay in touch with clients by inviting them to connect with your practice on social media, where you can share tips on pet care, pictures of your team and updates on the latest services your practice offers. However, even in today’s digital age, it is important not to underestimate the importance of real-world interactions. Increase your community presence by attending community events or giving talks about pet care and veterinary careers at local schools.

Partner With Local Businesses

Local businesses that cater to pet owners, such as pet stores, professional dog walkers and grooming services, can put you in touch with new clients. Research the pet-related businesses in your local area and approach the most popular ones with an offer to partner up. For example, your practice could hand out discount vouchers for a local pet store, encouraging your customers to buy their pet food and accessories from that business. In exchange, the store may allow you to place advertising materials for your practice in their store. Building relationships with businesses that pet owners already rely on is a great way to boost your brand’s reputation and attract new clients to your practice.

Deliver Outstanding Service

All the marketing tricks in the world won’t help you build a loyal client base if you can’t deliver a good service. Be sure to schedule plenty of time for appointments, so your veterinarians can take the time to make pets comfortable and build a rapport with owners. Use veterinary software programs to eliminate billing errors and other admin-related issues. Finally, always ask clients for feedback, as this can help you to identify problems with your service and address them to ensure your practice is truly outstanding.

EasyDVM Practice Software is a cloud-based veterinary practice management software system. We pride ourselves in offering a system that is user-friendly, easy to learn for new team members, full-featured and elegant in its simplicity. Best of all, all devices, multiple users, all your clients and patients, always affordable.

Online Reviews – Aaaaaagh!

by Sam D Meisler DVM

Online reviews are here to stay and you as a practice owner have to figure out what to do about them. First of all, what are they good for? If you have good reviews, they can serve to bring in new clients (if they are read). Even better, they raise your practice website’s ranking on search engines like Google. The more in-links that you have, the better your website will rank.Bad reviews, on the other hand, can be disastrous. If you are one of those practice owners who have just been quietly going about your daily activities without checking review sites, you may be vulnerable to attack from a bad reviewer. If you have been thinking that everything will work out fine simply by providing great service, watch out. You and I both know that in practice, even when we do our best, we occasionally come across that one client that does not connect with us or one of our associates. In today’s times, this does not result in a simple parting of ways. It often results in a bad online review.

Step One. Open Your Eyes.

Your customers are talking about you – and the whole world is listening.” writes Kermit Pattison in the NY Times. He recommends monitoring your online reputation at various review sites like yelp and citysearch. You can also set up a Google Alert to alert you everytime your practice name is mentioned on the web.

Step Two. Take Defensive Steps.

Take care of every dissatisfied customer; train your staff to notify you within 2 hours or less when they have an interaction with a customer who is not happy. A quick phone call from you or someone designated by you may head off a bad review. Remember that most online reviews are either made by extremely satisfied customers or extremely dissatisfied customers. So if all you do is call the unhappy client and just listen to them, you may move them into the more complacent although “still dissatisfied” category from the really angry “I’m so dissatisfied that I’m gonna trash you all over the web” category.

Step Three. Be Proactive.

Yes, if you provide really great service, you create clients who want to help you succeed and who would be willing to write great reviews of your hospital based on the experience that they have had with you. You still, however, can not sit back and wait for this to happen. You need to encourage your clients to write reviews. You can do this by including links to various review sites on your website or on a handout that you give to clients as they leave your hospital. Note some review sites may frown on this; check the site’s rules to make sure.

As I said before, the clients who write reviews are not a genuinely representative sample of your client base’s opinion of you; they usually represent the extremes. This may change in the future but at the moment, that is the way it is.

Andrew Gruel, owner of the SlapFish restaurant chain, (see the New York Times Article, A Bad Review is Forever: How to Counter Online Complaints, by Constance Gustke) responds to all reviews good and bad. And he begs customers who gave poor reviews to give the restaurant a second chance.

What not to do.

Do not “astroturf” review sites. This means do not have your employees write false reviews of your hospital to make you look good.

Do not get on the review sites and make “defensive” or “offensive” replies or posts to negative reviews. Be respectful if you are allowed to reply to a comment, identify who you are and give out facts only.

Do not keep your head in the sand and hope you won’t be a victim of a bad review.